Assistant Purchasing Manager

Overview

Experience:

• College graduate
• Experience of Room Renovation and Restaurant Renovation.
• Experience of 5 years.

Skills And Knowledge:

• Advance knowledge and understanding of purchasing management, methods, practices, concepts, principles, and procedures.
• Understanding and familiar with government laws, regulations, and procedure regarding import process.
• Understanding and familiar of Rooms and F&B outlet Renovation related procedures.
• Ability to evaluate supplier bids in accordance with establishes criteria, such as specification, price, service and delivery.
• Ability to established and maintains effective working relationships with supplier and end user.
• Ability to supervise and train assigned employee including organizing, prioritizing, and scheduling work assignment.
• Ability to analyze and solve problems.
• Skill in the use of personal computers and related software applications.
• Strong negotiation, interpersonal and communication skills.
• Have good leadership skills.
• Good command in English.

CORE WORK ACTIVITIES:
Main Responsibilities:

• Co-ordinate hotels renovation projects – Rooms & F&B outlets.
• Design and implement various purchasing procedures and implement effective follow ups and record keeping of renovation projects.
• Maintains back –up of approvals and samples of each item.
• Maintains records of all Orders along with the details of bids, evaluate and selection and award.
• Track the orders and maintain effective follow up with vendors and update the ETA’s.
• Implement various purchasing strategies and procurement policies and participate in all supplier reduction programs in coordination with global supply chain team and determine appropriate programs for all purchase requirements and assist to reduce supply chain cost.
• Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and suppliers and analyze all new issue sin materials and recommend strategies to improve quality and manage inventory levels for all products.
• Oversee all programs and assist to purchase all materials and none and capital Equipments and participate in various purchasing processes and prepare appropriate budget and implement all optimal contract negotiation.
• Analyze all existing procedures for purchasing agents and approve all none and capital requisitions and evaluate all competitive bids and requests for proposals and prepare all competitive agreements and design al system and procedures to minimize cost for all customers.
• Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing process.
• Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Administer everyday activities of all purchasing staff and provide training to staff to ensure compliance and monitor all purchasing activities and design various cost effective methods according to demands.
• Evaluate and maintain all reports for inventory re order and coordinate with internal departments for same and maintain an efficient purchase order system and manager all communication with internal customers and recommend improvements to all service levels and ensure accuracy.
• Supervise all audit activities and evaluate all purchase orders and payment perform and assist to eliminate any discrepancy in same and prepare all contract terms and conditions.

Others:
Safety and Security:

• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Notify Loss Prevention/Security of any guest reports of theft.

Policies and Procedures:

• Follow company, hotel and department policies and procedures.
• Follows Marriott International Hotels Limited Regional Office policies and procedures
• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors and Management.
• Working hours as required to do your job but normally not less than 48 hours per week.
• Guest Relations
• Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, JW Symphony of Service) to resolve issues, delight, and build trust.
• Assist other employees to ensure proper coverage and prompt guest service.
• Anticipate guests’ service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
• Address guests’ service needs in a professional, positive, and timely manner.
• Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
• Thank guests with genuine appreciation and provide a fond farewell.
• Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest’s name when possible.
• Supply guests/residents with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities.

Communication:

• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one’s voice, using the callers’ name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Speak to guests and co-workers using clear, appropriate and professional language.
• Talk with and listen to other employees to effectively exchange information.

Working with Others:

• Support all co-workers and treat them with dignity and respect.
• Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Develop and maintain positive and productive working relationships with other employees and departments.
• Partner with and assist others to promote an environment of teamwork and achieve common goals.

Quality Assurance/Quality Improvement:

• Comply with quality assurance expectations and standards, e.g. GuestVoice and JW Marriott Brand Standard Audit.

Physical Tasks:

• Enter and locate work-related information using computers and/or point of sale systems.
• Stand, sit, or walk for an extended period of time or for an entire work shift.
• Read and visually verify information in a variety of formats (e.g., small print).
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.