Document Controller

Job Description

Key Accountabilities:

• Document Management:
• Develop and maintain a comprehensive documentation system.
• Ensure all operational documents, manuals, procedures, and guidelines are current and properly archived.
• Coordinate the creation, review, and approval of documentation to ensure accuracy and completeness.
• Compliance and Auditing:
• Ensure all documentation complies with internal standards and external regulatory requirements.
• Prepare and assist with internal and external audits, ensuring documentation is available and meets required standards.
• Quality Control:
• Conduct regular reviews and audits of documentation to ensure consistency and accuracy.
• Implement and maintain document control procedures and policies.
• System Management:
• Maintain and manage document control software systems.
• Establish and maintain centralized and efficient filing system.
• Manage daily uploading and downloading of correspondence, drawings, transmittals and other documents.
• Update all project spreadsheets.
• Archive, copy, and scan all project documents as per policy.
• Convert drawings to various file formats and upload / file as required.
• Continuous Improvement:
• Identify areas for improvement in documentation processes and systems.
• Implement changes to enhance efficiency and accuracy of document control practices.