Administrator

Overview

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to the Construction Services Division. This role involves managing documentation, coordinating schedules, and facilitating communication between team members and clients. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• • Document Management: Prepare, process, and maintain construction-related documents, including bid proposals, contracts, and project reports.
  • Scheduling: Coordinate meetings, site visits, and project timelines. Maintain calendars for project managers and other team members.
  • Communication: Serve as a liaison between the construction team, clients, subcontractors, and vendors. Handle phone calls, emails, and other correspondence.
  • Record Keeping: Maintain accurate records of project progress, budgets, and expenditures. Ensure all documentation is up-to-date and easily accessible.
  • Office Support: Order and manage office supplies, arrange travel and accommodations for team members, and assist with general office duties as needed.
  • Project Assistance: Support project managers with tasks such as preparing presentations, tracking project milestones, and ensuring compliance with company policies and procedures.
  • Meeting Coordination: Organize and take minutes for project meetings. Distribute meeting notes and follow up on action items.
  • Quality Control: Assist in ensuring that all project documentation meets company standards and client requirements.

Qualifications
Essential Qualifications

• • Bachelor’s Degree or Diploma required (High School Certificate to be considered with relevant work experience); additional qualifications in office administration or a related field are preferred.
  • Minimum of 3 years of administrative experience, preferably in the construction or engineering industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Eligibility: As part of AECOM’s commitment to Emiratisation and in compliance with UAE labor law, only UAE Nationals with a family book will be considered for this role.

Preferred Skills:
Experience with document control and project management.