Accountant (Payables)

Country United Arab Emirates City DUBAI Workplace location DUBAI-U BORA TWRS(ARE) Employer company TOTALENERGIES MARKETING UAE L.L.C Domain Finance Type of contract Regular position Experience Less than 3 years

Context & Environment
Internal:

• Interaction with Treasury, Controlling, Purchase, Plant, Logistics & Other Departments

External:

• Interaction with SSC; Auditors; Suppliers

Activities:

• Responsible for monthly reporting pertains to Transport in Transit, Stock in transit, Group Consolidation, Supplier Advances/Open Down payment, Treasury Forecast etc.
• Responsible for reviewing and validating vendor’s reconciliation done by SSC monthly. To raise ticket for vendor’s statement of account to SSC.
• Monitor all reports handling by SSC. GR/IR Accounts Summary lists, AP Aging, and Monthly Intercompany Reconciliation – purchases between TEMME FZE, TEMUAE, TELBU & TEMQ.
• Observe & analyze intercompany balances between TEMME, TEMUAE, TEMQ and TELBU for product related invoices. To make sure AP/AR adjustment entries has been posted (as per the new Interco flow) to vendor and customer sub-ledger accounts post month end.
• Follow up and archive all suppliers’ electronic invoices for all category e.g. products, goods & services, transportations, marketing etc. from the concerned departments to local AP folders (Scanned Invoices folder).
• Ensure proper verification and submission of all invoices for all invoices before uploading in SAP.
• Strictly monitor & analyze all accounts payable activities handling by SSC especially invoice postings for the accuracy and eligibility for payment.
• Ensure strict implementation of the internal controls, by ensuring only those authorized expenses/invoices are recorded through the FB60 (Direct Finance Booking) option, and the rest through the standard purchasing flow.
• Ensures timely payment to vendors invoices by providing & controlling the lists for payments on 15th batch, Month-End batch, Euro and other currencies, and any urgent payments to Treasury.
• Provide prompt and complete resolutions to SSC queries & issues, supplier’s payment inquiries, reconciliations, etc. and other department’s clarifications concerning AP transactions.
• Ensure strict monitoring and follow up of pending invoices with the concerned departments
• To review & update all internal procedures related to accounts payable activities periodically.
• To assist Treasury to validate the payment batch in ticketing tool.

Accountabilities:

• Follow up and monitor closely to process of all invoices and payments. (P2P Process)
• Monthly reporting for Transport in Transit, Stock in transit, Group consolidation, Open Down payment, Treasury Forecast etc.
• Monitor other reports handling by SSC like GRIR Summary List, AP Aging, Vendor reconciliations etc.
• Strict implementation of the internal control policy for invoice recording.
• Validating the posting activities handling by SSC.

HSSEQ & COMPLIANCE OBJECTIVES:

• Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate’s HSSEQ Policy.
• Strict adherence and compliance towards Group HSSEQ Charter & MAESTRO requirement and affiliate’s HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
• Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSSEQ in all their activities
• Ensure adherence to compliance processes and guidelines specific to position’s roles and responsibilities.
• Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention. Inform the Procurement Manager, VP Finance & Corporate Affairs as well.

Candidate Profile:

• Knowledge: Strong accounting background & computer literate.
• Skills: Team player, self-motivated, strong inter-personal skills, communication skills with positive attitude and able to meet strict deadlines
• Experience: 2/3 years’ experience in Independently handling Accounts payables in ERP(SAP) environment
• Education: Graduate in Accounting/Commerce

Additional Information:

• NP LEVEL : The NP Level for this position of Accountant Payables is 8

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.