Accounts Payable Officer

Overview

About The Role

Purchase Ledger Responsibilities:

• Maintain an effective system to track Accounts Payable for effective cash flow management
• Assist the Head of Finance in actively managing the school’s cash flow to maximize efficiencies and aid school cash management.
• To review and determine all payments due and to submit payment requests and disbursement schedule to the Head of Finance for review and signature prior to payment.
• Ensure that a purchase order process is implemented and adhered to by all members of staff.
• To prepare monthly accruals for goods and services received, but not invoiced as well as for any major commitments.
• To ensure all invoices submitted for payment have necessary approvals and signed PO’s in accordance with authorization limits.
• To obtain, date-stamp, file and process all approved invoices correctly against the allocated budgets
• To produce financial and ageing reports for the Head of Finance.
• To check all petty cash vouchers for validity and accuracy and to process for payment. Ensure the petty cash vouchers are recorded in the system timely and accurately.
• Reconcile the bank posting daily in an accurate manner.
• Review and submit staff expenses on a monthly basis.
• To assist in month-end closing of Accounts Payables.
• To prepare and follow up on some of the balance sheet schedules as instructed.
• Assisting with processing of VAT returns to local tax authorities.
• Provide a summary of the ageing report required by the Head of Finance to prepare reports and arrange payments.
• Ensure proper accounting and financial records and systems are maintained.
• To ensure effective internal controls and implement new procedures as necessary.
• Cooperate and assist in reconciling the month-end inventory book balances to actual physical counts.
• To liaise with external auditors and tax advisors regarding the statutory accounts and other statutory returns.
• Ensure you keep up to date with the latest accounting and tax regulations within the United Arab Emirates and internationally.
• Liaise with budget holders on a regular basis to ensure that they are aware of their budgets and what they have spent to date.
• Develop internal management reports to aid the Head of Finance in advising budget holders in the management of their individual budgets

About You:
To be considered for this position, you must:

• Educated to Degree or its equivalent
• 5-7 years and above experience with proven ability in an accounting role with VAT experience essential
• Well versed with IFRS and general accounting procedures
• Advanced experience in accountancy software products such as MS Navision, and MS Office, specifically Excel and PowerPoint
• The ability to work to tight deadlines, and the ability to pay attention to detail and accuracy
• Past experience in school environment is desirable
• Excellent communication skills to negotiate with external stakeholders on commercial contracts and transactions
• Interpersonal skills to communicate effectively with non-finance members as well as finance members of school and regional team
• High levels of personal integrity
• Excellent organizational and time-management skills
• Ability to work under pressure and remain calm
• Self-motivated and enthusiastic
• Ability to work independently
• Adaptability