Executive Assistant | MTN Global Connect
A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, capable, efficient, qualified, creative, and intelligent candidate with significant competency, good knowledge, and relevant working experience for the position of “Executive Assistant”.
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| Company Name | MTN Global Connect |
Job Requirements and Benefits:-
| Qualification | Masters Degree | Bachelors Degree |
| Experience | 4 – 5 years of Relevant Experience Required |
| Monthly Salary | 5,000 AED – 5,500 AED |
| Employment Type | Full Time | Permanent |
| Company Size | 100 – 500 Employees |
| Benefits | Medical Insurance | Performance-based Increments |
| Location | Dubai |
About the job
Mission/ Core Purpose of the Job
The responsibility of the EA Business Operations is to support the Global Connect Chiefs and General Managers and the rest of the team with a variety of administrative tasks to support the day-to-day operations of the function. The nature of support will include, but is not limited to event/meeting planning, expense processing, internal communications, travel and logistics arrangements, administrative organization for internal and external activities. The EA will support and coordinate with the marketing team for Global Connect marketing activities.
Key Performance Areas: Core, essential responsibilities/outputs of the position (KPA’s)
The EA Business Operations will be accountable to achieve the following objectives:
Diary management, scheduling, and prioritization for the Global Connect Chiefs and General Managers:
– Enable the Global Connect Chiefs and General Managers to balance their responsibilities and maximize their effectiveness
– Assess the urgency and importance of situations/ scenarios and take the appropriate action to determine the necessary level of Global Connect Executive involvement
– Diary management – set up and manage ad-hoc meetings for day-to-day operational requirements
– Coordinate and assist with travel arrangements (flights, accommodation, transports, agendas, and all other logistics required to optimize the effectiveness of all people travelling
Administration:
– Responsible for all core and ad-hoc functional administrative tasks for the GC Chiefs/GMs/respective allocated function
– Assist in scheduling, coordinating, and organising periodic functional meetings for the GC Chiefs/GMs/respective allocated function
– Ensure all relevant information is available and handy before any meetings, meeting rooms are booked and well equipped for the meetings
– Manage the ordering, receiving and management of office supplies and stationery, catering and courier requests, and coordination with vendors as needed
– Documenting and distributing minutes of meeting, as required
– Arrange, coordinate, and provide on-ground support for multi-party events and meetings as applicable (involving Opcos/visitors etc)
Finance coordination and support:
– Support the Purchase Requisitions for all GlobalConnect related purchases (project related, marketing, travel bookings), proactively ensuring approvals are received in a timely manner, and costs monitored (for travel bookings)
– Manage the completion, submission & following up of invoices and expense claims
– Purchase and place orders for required office supplies and other items
Communication:
– Draft internal comms related to MTN GlobalConnect business achievements
– Prepare and draft critical correspondence, presentations, reports, and spreadsheets with attention to detail
– Acts as the public relations representative for GlobalConnect
– Support GlobalConnect marketing activities with the marketing team
Strategic document and content creation:
– Create high-level documents translating business needs into functional presentations
– Create content and analysis to support strategic intent
– Create and maintain benchmarks to better understand and improve areas of GlobalConnect
– Assist and support and provide input and by conducting reviews on materials, presentations, and communications
– Analyse, gather, and summarise business and market information
Role Dependencies
– Active support from the Global Connect Chiefs and General Managers
– Deep understanding of the MTN Global Connect business strategy
– Deep understanding of MTN Global Connect marketing strategy and needs
Management of senior stakeholders
Job Requirements (Education, Experience, and Competencies)
Education:
– Academic Degree or Diploma in Administration
– English (other languages an advantage)
Experience:
– Minimum 5 years of Administrative Experience
– Work across diverse cultures and geographies
– Proven track record of execution and managing competing tasks and demands
Competencies:
– Strong work ethic, Finisher-Completer, Self-starter
– Business Acumen, Problem Solving, Information processing, Influencing others
– Data interpretation, Judgement, Continuous improvement, Reporting, Summarising
– Poise, tact, and diplomacy
-Get it done, Communication, Innovative, Agile, Accountable