Office Assistant | Provis Estate Management
A well-known and well-reputed Company based in Abu Dhabi, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of “Office Assistant”.
| Company Name |
Provis Estate Management |
| Qualification | Bachelors Degree |
| Experience | 2 – 4 years of Relevant Experience Required |
| Monthly Salary | 3,000 AED – 4,000 AED |
| Employment Type | Full Time | Permanent |
| Company Size | 50-100 Employees |
| Benefits | Medical Insurance |
| Location | Abu Dhabi |
Job Responsibilities:
- Collection of cash and cheques from the Accounts Department.
- Verifying the Landlord’s account numbers from the deposit slips.
- Deposit cash and cheques in the required banks.
- Verifications of slip receipts after depositing.
- Confirmation of cash and cheques in the Estateman system.
- Onwards handing over the deposit slip to Admins.
- Check banks for bounced cheques and onwards collecting bounced cheques.
- Passing entries for the bounced cheques in Estateman.
- Sending emails to the concerned admins with the cheque details for replacing the cheque.
- Collecting the remittance copies for the contracts provided by the Admins.
- Assist by confirming if the rent received from the certain organization by collecting the remittances.
- Submit formal letters to government entities whenever required.
- Assist Asteco Al Ain for the collection of remittance copies from AHS, GHQ Police, GHQ Army and Zayed Humanitarin Care.
- Visit government entities for inquiries and clarification of their procedures.
- Receive the documents from the team to submit them to Landlord and clients while getting their acknowledgements on the delivery records.
- Collect the necessary and required documents required by Admins from various locations.
- Visit Al Hilal Bank for collection of the maintenance and refunds cheques.
- Visit Landlord offices for collection of returned cheques, petty cash and other documents.
- Visit Aabar office to submit the tenancy contracts and onwards collecting the signed contracts.
- Visit Lamar on weekly basis for the collection of Admin Fees.
- Assist the team for the inspection of properties and taking pictures both from inside and outside.
- Visit property and releasing the renewal notices to the Tenants.
- Placing the notices inside the buildings for the Tenant’s Awareness.
- Collection of the ADDC cheques from the Landlord.
- Prepare the deposit slips and the excel sheet for payment.
- Proceeding to deposit in ADDC FAB account.
- Sending attachments to ADDC to proceed with the amount distribution in the LL accounts.
- Assist in renewal letters preparation.
- Maintain the PDC files.
- Maintain the Tenant’s files with updated documents.
- Prepare daily banking slips for the current dated cheques.
- Assist in banking cheques whenever there is an emergency banking of cheques or cash required.
- Confirmation of bank cheques.
- Assist in renewal or new contract process by collecting rental and service fee payments as per the payment schedule.
- Handle of incoming calls, enquiries and also coordinating with maintenance contractors to make sure the maintenance complaints are attended on time.
Apply Now: [email protected]