UAE Advise

Job Summary

The human resources (HR) officer is responsible for hiring, developing and looking after employees. This involves functions such as training and monitoring performance.

Major Responsibilities

• Manage and maintain all company Customer Contracts, Supplier NDA’s & Agreements.
• Store and maintain all company documents in both electronic and physical forms for Sam Tech Middle East FZ LLC, SamTech Emirates Positioning System Trading GPS LLC & SamTech Middle Smart Systems LLC.
• Follow the process and principles of the company’s document lifecycle procedures.
• Archive, control, and retrieve records as and when needed.
• Secure Confidential files away from unauthorized staff.
• Take responsibility of HR & Admin Files.
• Maintain Company Vehicle files and apply for renewal.
• Control issuance of documents and seek proper approval for the same from senior authorities.
• Follow up in renewal of all company official documents.
• Follow documents expiry status by Master Sheet.
• Create document filing and organizing systems that are both effective and efficient.
• Take charge of all document identification, classification and filing.
• Follow with Accounts department for payment & related queries.
• Follow Employee Visas Process, Cancellation or renewal procedure.
• Off Boarding process for previous Employees.
• Update Leaves for Employees on our database and through Mena-Me.
• Prepare Final Settlements and EOS for Employees.
• Prepare IT Access & Possession Forms.
• Prepare Asset possession and return forms.
• Coordinate with IT Department to set an auto-reply and email forwarding configuration for employees who are on leave.
• Coordinate with Daman Health for registration & cancellation of employees.
• Coordinate with Car Rental Company related to vehicle issues.
• Prepare NOC’s, Salary Certificates, Appreciation Letters.
• Prepare Offer Letters, NDA’s for New Employees as requested.
• Prepare HR Monthly Reports.
• Retrieve and update daily attendance report on Mena-Me.
• Manage employee documents in both digital & physical records.
• Update employee documents on our database & on Mena-Me.
• Follow up on all employees related inquiries.
• All other administrative and HR work as assigned.

Skills Required

• Good communication skills
• Basic knowledge of HR policies and procedures.
• Must have the ability to handle unique situations.
• Must be a team player and juggle multiple tasks and competing priorities
• Time management skills.
• Excellent Knowledge of MS Office (Word, Excel & Outlook).

Education: Bachelors and Masters Degree in HR.

Experience: 2-3 Years in UAE.

Salary: AED 3000 – 3,500.