Administrative Assistant | Roya International Hospitality & Leisure Consultants LLC

A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of “Administrative Assistant”.

Job Description:

Secretarial:

Schedules appointments and maintains calendar of the senior executive

Arranges business itineraries and coordinates senior executive’s travel requirements

Sorts and furnishes incoming mails, e-mails, correspondence and documents for the senior executive

Introduces and maintains files of follow ups / actions

Receives incoming calls for the senior executive and takes messages as appropriate

Organizes internal meetings with the senior executive

Maintains business cards / contacts

Maintains the senior executive’s personal filing

Deals with senior executive’s personal matters including holidays, flights and other similar matters

Maintains the highest level of professionalism and confidentiality at all times

Administration:

Assists the senior executives with data compilation and other duties as and when requested

Performs document control and filing

Assists the Administration team with their duties when they are unavailable

Maintains efficient office systems, policies, and procedures in coordination with the Administration Manager

Manages purchasing supplies, monitors the usage, and maintains accurate records

Answers telephone inquiries in a friendly and professional manner as and when needed

Handles routine correspondences for related managers

Commits to environment’s conservation by reducing paper waste, recycling when possible, and reusing whenever applicable

Qualifications:

• Experienced

• Extremely adaptable to unexpected demands

• Organized

• Very well versed in MS Office

• Verbal and written communication skills