Senior Team Lead Accounts Payable

Overview

The senior team lead is responsible for overseeing the entire AP process (cost match), ensuring accurate and timely payment of invoices, compliance with legal requirements, and maintaining strong relationships with vendors.

This role requires strong leadership skills to manage a team effectively and ensure that all processes are performed in accordance with specified requirements. He/she will also be responsible for various financial reporting and reconciliation duties.

Reporting Line:
Report to: Senior Manager, Finance, Air & Sea
Direct subordinates: Yes
Location: Dubai

Detailed Responsibilities:
Team Management:

• Lead and manage the (Cost Match) Accounts Payable team, providing guidance, training, and support.
• Assign tasks and monitor performance to ensure timely and accurate completion of all responsibilities.
• Conduct regular team meetings and performance reviews.
• Responsible for streamlining processes and defining SOPs.

Web cost Management:

• Oversee the updating of the web cost main tracker by removing all posted and canceled invoices.
• Monitor daily web cost reports and ensure accurate allocation of invoices to the team based on scan dates.
• Ensure timely review of invoice submission delays and communication with vendors.
• Review and prioritize invoices processing with aging more than 8 days.
• Coordinate with Webcost Admin for IE and VF error resolutions.
• Prepare and present Webcost KPI reports, recommendation and Key Drivers for improvements.

Intercompany/Force Payment Processing:

• Ensure the team targets to clear force payments by the 10th of each month.
• Collaborate with operations to get invoices and credit notes posted on time.
• Review AIF and technical errors requiring action by the cost match team.
• Escalate issues with uncreated IC invoices.

AP Debits:

• Oversee the review of AP debits weekly and ensure allocations are sent to RSSC for clearing.
• Include payments, credit notes, and aged invoices in reviews.
• Ensure team members obtain tax invoices for web cost postings.

Credit Card Reconciliation:

• Review and ensure credit card reconciliations are completed by team members.
• Ensure each open debit is closed before the next payment cycle.

Vendor Payment Approvals:

• Review and approve reconciliation shared for important vendor payments.
• Check for open debits, credits, and duplicate payments.
• Review and approve regular vendor payment reconciliations.

Weekly LSSC Proposal:

• Review and approve weekly LSSC proposals for reconciliation sharing.
• Cross-verify bank details, including IBAN and SWIFT.

Auto Posting:

• Oversee the review of auto-posted invoices and coordinate with department managers to improve percentages.
• Address and escalate issues due to missing accruals.

General Duties:

• Respond to all AP queries and assist the cost match team to avoid vendor and stakeholder escalations.
• Manage vendor creation and bank detail verification.
• Respond to ISSC verification clarifications.

Qualifications & Characteristics:

• Bachelors in Accounting/Finance, Masters or CA/CPA/ACCA
• 4+ years of experience in managing a large team (8+ FTEs)
• Working under pressure and with minimum supervision
• Strong sense of Leadership, ownership and accountability
• Knowledge of SAP, Excel, process improvement, SOP documentation at a good level
• Highly focused, detail oriented and well developed self-organizational skills
• The critical observation of the process and the implementing of new solution