Procurement Supervisor

Overview

Your day to day

• Communicate with the Procurement Manager & prepare reports and meetings for all relevant matters.
• Prepare comparison on products and forward to Procurement Manager for review.
• Liaise with all department heads for their requirements and to advise for economical order quantities including the setting of min/max stock levels, in coordination with the storekeeper.
• Maintain a high standard of personal appearance in proper uniform and hygiene at all times.
• Monitor all products purchased for quality and specification.
• Maintain a professional relationship with the suppliers at all times.
• Communicate on a regular basis with the concerned Department’s Heads informing them of delivery dates, supply problems, and possible alternative products.
• Manage and process Purchase Requests ensuring competitive quotations, delivery dates, and specifications are obtained.
• Keep the computer system updated on all purchases.
• Maintain all the department records and forms as dictated by the Hotel policies and procedures.
• Maintain current and updated supplier records with regard to cost, services, and credibility.
• Hold regular department briefings to discuss purchasing and general information relating to operations.
• Creating Local Purchase Order in Sky Jana system and fax to the supplier.

Additional Responsibilities:

• Understand and strictly adhere to the rules and regulations established in the IHG Colleagues’ Code of Conduct and the Hotel’s policy on Fire, Hygiene, Health, and Safety.
• Promote efficiency, confidence, courtesy, and an extremely high standard of social skills.
• Generally promote and ensure good inter-departmental relations.
• Display a pleasant manner and positive attitude at all times and promote a good company image to guests and colleagues.
• Demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment.