Payroll Manager

Job Description: Job holder is responsible for supervising and administering the entire payroll operations within the payroll department/section within the facility and managing the payroll activities and executing the payroll disbursement according to the approved policy and procedures.

Responsibilities:

• Develops plans and internal processes as required to govern all aspects of the payroll department in accordance with the established policies
• Manages ERP Payroll module and ensures sync with the GL
• Maintains and is responsible for ensuring the timely and accurate payroll disbursement process while maintaining confidentiality at all times
• Oversees and updates relevant HR policies and procedures and ensures that they remain relevant in line with the business requirements
• Ensures monthly payroll reconciliations and in coordination with HR promptly resolves any payroll discrepancies
• Oversees assigned payroll activities and/or program components for the purpose of ensuring effective department/section functioning, coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements
• Facilitates and is responsible for answering queries and concerns regarding employee’s eligibilities and rights in accordance with the payroll policy
• Maintains collaborative and effective relationships with other key management personnel and keeps abreast of significant economic, social and technical trends, and regulatory guidelines, which may influence assigned payroll services
• Analyses data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, pension etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components
• Verifies payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll
• Manages and approves necessary payment requests, reimbursements, and employment

letters for banks/other financial institutions; ensuring that only authorized payments and bank letters are prepared and signed

• Ensures appropriate accountability and compliance with the approved budget
• Provides regular feedback to the Director Controlling on payroll issues and assisting him in planning any new initiatives for improvement in the department/section
• Ensures availability of all relevant information related to employee payroll for the auditors

Accountabilities:

• Maintains track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciles processed work by verifying entries and comparing system reports to balances
• Maintains historical records

Qualification: Experience: Required:

• 6-8 years of relevant progressive experience in a similar role with 3 years of supervisory experience

Desired:

• Experience in a large healthcare facility

Educational Qualification: Required:

• Bachelor’s degree or equivalent in Accounting/Finance/Commerce/Business Administration or relevant field OR Diploma in relevant field with 3 years of additional experience

Desired:

• Master’s degree or equivalent in Accounting/Finance/Commerce/Business Administration or relevant field