Payable Accountant

About this Role:

To Facilitate proper Accounting and record keeping

Measurable Objectives:

• To honor the agreed terms with supplier through processing and releasing the payment timely
• To do vendor reconciliation on monthly basis and monitor the supplier’s advances.
• Follow up with Document Control to solve any discrepancy of missing requirements in invoices or supporting documents.
• Try to bring some innovation to make easy flow of work.
• To meet the deadline of closing reports AP ageing.
• Initiative and challenging to take different areas in SAP
• To minimize creating new budget IDs

Roles , Responsibilities, Duties

• Review and post all types of Payables.
• Review Transmittals for incoming invoices / Tax invoices and verify all received documents through SAP Ariba, Manual MIR6, whether the documents are matching and are in order with what received in system from service entry sheets and related purchase orders
• Reconcile Suppliers’ statements of accounts’ process for payments purpose as per the agreed terms with suppliers by initiating payments to get the required approvals from authorized signatories
• Scheduling payments according to the due dates, prepare cheques and Online transfers
• Review and process all Prepayments to Vendors
• Process single payment request through ADCB Portal
• Accurate Vendors’ IBANs aligning with online payments
• Send Payment Confirmations to vendors-Swift Advice from Bank
• Checking Tenancy contracts, related purchase orders to prepare cheque payments
• Monthly report for AP Aging, Advances to Suppliers and Deposit-to-Others / to be involved in monthly closing
• Follow up advances to close in system, by coordinating with Vendors and Operation team
• Clear Advances in system in full and in partial if necessary
• Report of GRIR for clearing purpose and credit to other income GL.
• Prepare and collect Balance Confirmations’ letters along with matched SOA from Suppliers
• Review and record in system all credit notes from suppliers
• Respond to vendors’ emails and inquiries, resolve the payable issues received from vendors, dealing with suppliers directly and on phone, etc.
• Budget IDs’ approvals and reports- Backfill for IFM and Khidmah Home.

Other:

This position profile covers the key responsibilities and expectations from the incumbent. However, responsibilities may change due to business requirements and it is expected that the employee will be flexible and carry out duties as may be reasonably assigned by line manager. From time to time, employees will be required to attend meetings, briefings, and training sessions as required.

Qualifications:

• Bachelor’s degree in Business Administration – Finance
• Five years’ experience
• Proficiency in SAP ERP – MS Office/Excel – and financial systems
• Communication skills – Time Management – Interpersonal skills – Self Confidence and Dependent Trying to solve the problems