Executive Assistant

Job Description / Role

Our office needs a reliable, well-organized Office Manager to handle day-to-day operations focusing on efficiency and time management. The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and finishing off Contracts. We’re looking for an energetic professional who doesn’t mind wearing multiple hats.

Duties and Responsibilities

• Facility and maintenance management.
• Oversee day-to-day office operations and maintain a productive, organized, and welcoming workspace.
• Payment of utilities and other office essentials
• Establishing and managing supplier relationships for office operations
• Maintain office records and files, both physical and digital.
• Managing all accountancy paperwork.
• Take meeting minutes and follow up on action items.
• Manage executives’ schedules, appointments, and travel arrangements.
• Support HR functions, including onboarding and maintaining employee records.
• Client follow-up.

Qualifications

• English – ESSENTIAL.
• Bachelor’s degree.
• Proven experience as an Office manager, Front office manager, or administrative assistant, preferably in an architecture firm.
• Highly organized and efficient.
• Solid experience in Office Management (5 years minimum).
• Excellent communication skills and ability to develop relationships.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Proficiency in QuickBooks or similar is a plus.