Assistant Finance Manager

Overview

Role Summary

We are looking for a dedicated Assistant Finance Manager to join our finance team. The Assistant Finance Manager will support the finance department by handling advanced accounting tasks, managing financial records, and providing guidance to junior staff. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

The duties of this post-holder are to:

Bank / Credit Card Reconciliation

• Oversee and manage the reconciliation process to ensure the accuracy of cost centers and withholding of correct tax, identifying and rectifying any discrepancies.

Aged Payables

• Oversee and manage aged payables
• Process required payments, ensuring correct authorization
• Maintain accurate financial records and ensure data integrity within the financial system

Month End

• Update and maintain accounting journals, ledgers, and other financial records.
• Perform month-end process and aim to reduce the working days.
• Support the Regional Finance Manager with the Management Information reporting.
• Prepare the Prepayments and Accruals journals and maintain the schedule.
• Manage your own workload to meet team deadlines for month end and offer support to other team members.
• Prepare Payroll journals for sign-off by Regional Finance Manager
• Finalize Intercompany journals and ensure balance sheet reconciliation

Year End

• Support the Regional Finance Manager with drafting the year-end account and coordinating with third party accountant

Expenses Management

• Check receipts and accurate recording of staff expenses reimbursement in accordance with TBI expenses policy

Other Duties

• Including the filing of financial records/data accurately
• Provide support to Accounts Payable Assistant
• Any reasonable duties required by the Senior Finance Team

Know-How:

• Ensuring detailed knowledge of finance processes, policies and procedures
• Ensuring clear communication is provided to stakeholders
• Ensuring up-to-date with the Institute’s structure, especially in relation to the allocation of costs and a clear understanding of the importance of donor-funded projects
• Strong understanding of finance systems and tools, ensuring all relevant training is up to date

Accountability:

• Ensure expenditures are posted accurately with relevant supporting approval documentation
• Prepare the suppliers/staff expense payments within the payment run cycles
• Timely reconciliation of bank statements each day
• Proactively follow up on late submissions and/or incomplete information (e.g., unallocated receipts)
• Full ownership of all Finance entries and administration e.g., reconciled creditor accounts

Responsibility:

• Build relationships with internal and external stakeholders to ensure information is shared effectively and collaboratively
• Informed challenges of details on invoices with internal stakeholders/suppliers for details which do not appear correct e.g., VAT codes
• Ad hoc pieces of work or projects as required by the Financial Controller or Finance Leadership team

Judgement:

• Anticipate and mitigate any concerns or risks appropriately and escalate where necessary
• Ability to challenge others if you perceive a decision to be incorrect or damaging to TBI

Ownership/ambition:

• Contributing to overall Finance OKRs
• Influence process change outside of own area
• Help shape best practice guidelines and methodology for Finance processes

Person Specification

The Tony Blair Institute for Global Change aims to equip political leaders and governments to build open, inclusive and prosperous societies in an interconnected world. We do this by developing policies and advising governments.

This is a role in a fast-paced team, working within complex divisions that are highly scrutinized. Therefore, the successful candidate for the role should be able to display the majority of the following:

• A qualification in accounting – AAT is essential / ACCA or CIMA is preferred.
• Excellent Microsoft Excel skills required
• Experience of working with Workday Financial System
• Ability to articulate verbally and by written presentation, and to express complex ideas in a clear and straightforward way
• Demonstrate discretion working with sensitive information.