Overview

About the Job:

Prepare and update Property Management agreements and reports on a periodic basis. Keep track of all transaction documents, monitor and notify tenants of important deadlines. Handle renewals of the rental deals. Maintain rental agreements and organize move-in/move-out procedure documentation. Review technical part of lease agreements (layouts, MEP requirements). Support Rental Retails Sales manager in obtaining internal alignments for leases (HSSE, EPD, etc)

Key Accountabilities: Job Specific Accountabilities:

  • Provides support in leases and setting up and maintaining Lease Profiles and Rent Rolls and preparing and revising letters of intent. Prepares correspondence to tenants as needed.
  • Responsible for managing asset management files and records.
  • Provides assistance in the quarterly reforecast of budgets, including revenue assumptions, operating expenses, and capital expenditures
  • Prepares and presents asset management and disposition related summaries to investment committee
  • Monitors expense and other variances through monthly and quarterly reporting, and summarizes findings
  • Process new contracts and sales. Collaborate with other departments to ensure billing accuracy. Address customer complaints and questions. Keep track of accounts receivable and transactions.
  • Assist with customer account reconciliations. Prepare and present analytical reports. Support monthly and quarterly audits and clean ups. Resolve any issues or mistakes.
  • Review and identify any errors in the contracts before finalization. Analyse contract clauses, liabilities, and preventing any potential disputes that may arise because of the same.
  • Assist in drafting payment structures and reimbursement conditions. Ensuring that the contract terms adhere to the legal guidelines and regulations.
  • Maintain and update a record of all contract files. Inform tenants of any changes to the existing contracts.
  • Liaise with accounts department to process security deposit refunds for tenants. Liaise with accounts for payments of utility bills that may be due.
  • Track and follow up on maintenance and fitout request by the Tenant. Maintain tenants’ database and update with emergency numbers.
  • Tracking opening of new tenants and supporting them in obtaining necessary internal approvals (HSSE, EPD, Marketing, etc.)

Minimum Requirements:

  • Bachelor’s degree
  • 6 years of experience retail or real estate related experience including real estate asset management.
  • Knowledge of business workflows, operations processes and systems.
  • Innovative and conceptual thinking
  • Strategic thinking
  • Knowledge of financial management
  • Strong mentoring and coaching skills.
  • Communication, negotiations and influencing skills
  • Project management

About ADNOC Group

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.