Overview

Overview of the role:

The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.

What you will do: Description of Accountability:

  • MIS (Store/RO) – Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
  • Maintain data in the system to facilitate easy access to information when it is required.
  • Maintain and update information relating to staff in the store.
  • Liaise with the Regional Operations and HR Office.
  • Stock Control and Operations
  • Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
  • Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
  • Follow-up with suppliers for outstanding invoices and settle any outstanding payments
  • Cash Office responsibilities including the following:
  • Daily reconciliation of store takings & reports
  • Banking/Foreign Exchange
  • Store Petty Cash
  • Tallying of safe fund daily
  • Credit Card Reconciliation
  • Ensure accurate reports are provided to Admin Management to enable commercial decisions.
  • Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
  • Ensuring that the accuracy of stock received from the warehouse is accounted in the system
  • Ensuring Periodic stock accuracy checks with commercial team’s co coordination.
  • Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
  • Ordering of Stationary for the Store / Admin Team

Required Skills to be successful:

  • Advance MS Office. SAP experience would be beneficial.
  • Strong/excellent attention to detail
  • Results-orientated
  • Excellent working knowledge of MS Office
  • A high level of customer focus and the ability to understand customers’ needs
  • Strong analytical and numerical skills with experience in producing trade reports and analysis
  • Ability to learn new technology quickly

What equips you for the role:

  • High School degree (bachelor’s degree preferred)
  • 1-3 years of retail sales experience.
  • Analytical
  • Time Management
  • Communication
  • Teamwork

About Al Futtaim

Al-Futtaim Group has evolved into a leading conglomerate with a rich history of long-lasting and diverse expertise across automotive, retail, real estate, and finance sectors. As a family-owned business, we take a long-term view in everything we do because we believe that sustainable success requires an unwavering commitment to excellence.​