Overview
Overview of the role:
The Admin Assistant provides support to the Admin Team in providing management reports, Sales figures, Managing information relating to the staff in the store.
What you will do: Description of Accountability:
- MIS (Store/RO) – Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
- Maintain data in the system to facilitate easy access to information when it is required.
- Maintain and update information relating to staff in the store.
- Liaise with the Regional Operations and HR Office.
- Stock Control and Operations
- Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
- Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
- Follow-up with suppliers for outstanding invoices and settle any outstanding payments
- Cash Office responsibilities including the following:
- Daily reconciliation of store takings & reports
- Banking/Foreign Exchange
- Store Petty Cash
- Tallying of safe fund daily
- Credit Card Reconciliation
- Ensure accurate reports are provided to Admin Management to enable commercial decisions.
- Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
- Ensuring that the accuracy of stock received from the warehouse is accounted in the system
- Ensuring Periodic stock accuracy checks with commercial team’s co coordination.
- Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
- Ordering of Stationary for the Store / Admin Team
Required Skills to be successful:
- Advance MS Office. SAP experience would be beneficial.
- Strong/excellent attention to detail
- Results-orientated
- Excellent working knowledge of MS Office
- A high level of customer focus and the ability to understand customers’ needs
- Strong analytical and numerical skills with experience in producing trade reports and analysis
- Ability to learn new technology quickly
What equips you for the role:
- High School degree (bachelor’s degree preferred)
- 1-3 years of retail sales experience.
- Analytical
- Time Management
- Communication
- Teamwork
About Al Futtaim
Al-Futtaim Group has evolved into a leading conglomerate with a rich history of long-lasting and diverse expertise across automotive, retail, real estate, and finance sectors. As a family-owned business, we take a long-term view in everything we do because we believe that sustainable success requires an unwavering commitment to excellence.