Overview

Your day to day: As an Accounts Payable Officer, you are responsible for managing and processing all invoices received for payment in a timely and accurate manner. This role ensures that financial obligations are met while maintaining strong relationships with vendors and compliance with company policies and regulations.

  • Collate suppliersā€™ documentation for processing
  • Ensure all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.
  • Process all invoices and suppliersā€™ statement of accounts.
  • Record and process payments of goods and services
  • Maintain a filing system for accounts payable records
  • Check arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts
  • Assist in reconciling the weekly purchase log.
  • Ensure invoices are approved by the Head of Department / Executive Committee before payment is processed
  • Prepare cheque run for approval on a weekly basis or a timely manner. Prepare payment through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.
  • Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval
  • Liaising with vendors on payment issues and disputes
  • Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid
  • Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place
  • Assist to post journal for month-end closing
  • Assist to reconcile VAT input listing for month end closing and VAT filing.
  • Communicate and coach Finance team members to ensure Finance policies and procedures are adhered to.
  • Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2-way communication.
  • Work better together with the other Finance team member, taking over the duties when he/she is not available.
  • Build and maintain positive relationships with all internal customers and suppliers in order to exceed their needs
  • Take action to address these needs in order to exceed their expectations.
  • Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Accounts Payable category
  • Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines
  • Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
  • Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
  • Initiate action to correct a hazardous situation and notify supervisors of potential dangers
  • Log security incidents and accidents in accordance with hotel requirements
  • Ensure compliance to the IHG policies, procedures and statutory requirement
  • Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
  • Coordinate and administrate in Control Self-Assessment audit
  • Reports directly to and communicates with the accountant on all matters pertaining to accounting and financial controls. And performs other duties as required.

About IHG Hotels & Resorts

IHG Hotels & Resorts [LON:IHG, NYSE:IHG (ADRs)] is a global hospitality company, with a purpose to provide True Hospitality for Good.

With a family of 19 hotel brands and IHG One Rewards, one of the world's largest hotel loyalty programmes, IHG has over 6,300 open hotels in more than 100 countries, and a development pipeline of over 2,000 properties.