Accounts Payable Officer

Overview

Your day to day

As an Accounts Payable Officer, you are responsible for managing and processing all invoices received for payment in a timely and accurate manner. This role ensures that financial obligations are met while maintaining strong relationships with vendors and compliance with company policies and regulations.

• Collate suppliers’ documentation for processing
• Ensure all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.
• Process all invoices and suppliers’ statement of accounts.
• Record and process payments of goods and services
• Maintain a filing system for accounts payable records
• Check arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts
• Assist in reconciling the weekly purchase log.
• Ensure invoices are approved by the Head of Department / Executive Committee before payment is processed
• Prepare cheque run for approval on a weekly basis or a timely manner. Prepare payment through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.
• Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval
• Liaising with vendors on payment issues and disputes
• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid
• Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place
• Assist to post journal for month-end closing
• Assist to reconcile VAT input listing for month end closing and VAT filing.
• Communicate and coach Finance team members to ensure Finance policies and procedures are adhered to.
• Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2-way communication.
• Work better together with the other Finance team member, taking over the duties when he/she is not available.
• Build and maintain positive relationships with all internal customers and suppliers in order to exceed their needs
• Take action to address these needs in order to exceed their expectations.
• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Accounts Payable category
• Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers
• Log security incidents and accidents in accordance with hotel requirements
• Ensure compliance to the IHG policies, procedures and statutory requirement
• Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
• Coordinate and administrate in Control Self-Assessment audit
• Reports directly to and communicates with the accountant on all matters pertaining to accounting and financial controls. And performs other duties as required.

What We Need From You

At voco® Dubai, we look for hosts who are reliably different and contribute to the success of bringing our brand to life!

Ideally, you’ll have a minimum of 2- 3 years’ experience in a similar role in a four or five-star hotel or comparable industry, ability to demonstrate working with commercially focused and a keen eye for detail with strong analytical & numerical skillsHigh-level competence in Microsoft Excel and other office packages. Proven negotiation skills. Strong interpersonal skills. Excellent organizational, time management, and communication skills along with being quality-oriented with a focus on details, high-performance standards, ability to multi-task & meet deadlines, and technical proficiency in related software preferable.