Overview

Job Description: Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables according to the company’s policies and procedures.

To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

Key Roles & Responsibilities:

  • Obtain all invoices from Receiving Officer, ensuring all prices and quantities agree with purchase order amount.
  • Verify proper codes and signatures of appropriate Executive Committee Members & Department Head on all invoices.
  • Prepare and maintain a proper filling system.
  • Responsible for preparing accounts payable vouchers and printing checks and supporting documents.
  • Responsible for maintaining a Cheque Register and any other register needed for the operation and the audit purposes.
  • Ensure all invoices and supporting documents are stamped with “PAID” Once it’s paid.
  • Prepare Supplier Statement Reconciliation when required for Audit Purpose.
  • Reconcile the outstanding Cheques.
  • Reconcile the Balance Sheet Accounts for Accounts Payable as per ACCOR Standard.
  • Participate in the Quality improvement process.
  • Maintain a close relationship with other department heads.
  • Perform other duties as directed by the Assistant Director of Finance.

Qualifications:

  • Diploma holder would be preferred.
  • Knowledge of Microsoft Office mainly EXCEL & WORD.
  • Knowledge of any accounting system will be an advantage.

Experience

  • Minimum of 2-3 years experience in accounting with at least 1 year in A/P in a Hotel.

About Raffles Hotels & Resorts

Raffles Hotels, Resorts and Residences are places where ideas are born, history is made, and stories and legends are created. At each landmark address, distinguished guests and residents will find a world of timeless elegance and enchanted glamour, where Raffles’ renowned legacy of gracious service knows no bounds. As the authentic heart of a destination, Raffles champions fine art and design, and fosters culture in all its forms, guiding guests to make discoveries in their own time and way. Raffles’ commitment to local communities is expressed through diverse initiatives with a unified mission to actively support the arts and the environment. From one generation to the next, visitors arrive as guests, leave as friends, and return as family.