Accounts Payable Accountant

Finance Department

Position: Accounts Payable Accountant

The purpose of this role is to support Abu Dhabi University’s Finance Department in optimizing financial transactions and systems, while strengthening relationships with vendors and suppliers through timely payments. Additionally, the role will assist in streamlining and improving the accounts payable process to enhance both efficiency and accuracy. Ensuring compliance with local financial and tax regulations is also a core responsibility.

Key Responsibilities:

· Set up and maintain supplier accounts, updating details as required.

· Review and verify invoices, purchase orders, and expense allocations for accuracy, ensuring compliance with ADU’s financial policies.

· Process supplier and service provider payments promptly and accurately.

· Verify that delivered goods/services match purchase orders and obtain technical confirmation from ADU’s end users before processing payments.

· Arrange payments via checks or wire transfers, ensuring timely completion and notifying the Accounting Manager upon execution.

· Reconcile payment discrepancies and resolve issues with vendors and internal departments.

· Maintain accurate accounts payable records and ensure compliance with tax regulations.

· Ensure proper documentation and filing of financial records for internal and external audits, while managing month-end, interim, and year-end closing activities.

· Generate and reconcile regular reports on accounts payable status, outstanding payments, and monthly AP aging reports with the general ledger.

· Assist the Accounting Manager with account reconciliations between the general ledger and ERP submodules, identifying and resolving discrepancies.

· Serve as the primary point of contact for suppliers regarding payment inquiries and reconciliations.

· Manage the department’s petty cash and oversee replenishment for other departments’ petty cash floats.

• Support additional accounting duties as assigned by the Accounting Manager

Educational Qualifications:

· Bachelor’s degree in accounting, Finance, or a related field.

· Professional certification (e.g., CPA, CMA, ACCA) is preferred but not mandatory.

· Strong knowledge of financial regulations, tax compliance, and accounts payable processes.

Proficiency in ERP systems and financial software is an advantage

Experience Required:

• 2- 3 years of proven experience in accounts payable.
• Experience in Oracle people soft will be an added advantage.

Nature of Relevant Experience Required:

· Strong understanding of basic finance and accounting principles.

· Excellent time management skills and keen attention to detail.

· Strong collaboration and communication abilities.

· Ability to handle confidential financial information with discretion.

· Willingness to work flexible hours based on departmental needs.

Language:

• Proficiency in English is required.
• Knowledge of Arabic is preferred

Special Skills and Abilities:

· Strong analytical skills to identify discrepancies and resolve payment issues.

· Proficient in using financial software and ERP systems, especially Oracle PeopleSoft.

· Ability to manage multiple tasks simultaneously with a high degree of accuracy and efficiency.

· Problem-solving skills to address challenges and improve processes.

· Familiarity with local financial regulations and tax compliance requirements.

· Adaptability to changes in systems, processes, or regulatory requirements.

· Ability to work independently and take initiative when required.