UAE Advise

Total Facility Management experience is a mandatory requirement for this position.

Job Purpose:

• Assist in the development and implementation of all procurement & tendering and related activities across Provis Corporate and Asset Management (Residential, Commercial, Retail, Hospitality &Leisure and Academies Business Units)

• Assist in the end-to-end tendering process, from RFP development/ review till the appointment of contractor for AM and Corporate functions.

• Min of 4+ years of experience in procurement, preferably handling Owner Association (OA) communities in Dubai

• Understanding of RERA regulations

Roles , Responsibilities, Duties:

• Assist in the Tendering/Bidding process from planning & prequalification until award, ensure it is implemented as per the procurement policy and procedures.

• Effectively communicate oral and written resolution of issues with all internal and external partners.

• Apply established procedures, policies, and standards. • Proactively identify opportunities for sourcing and cost savings.

• Observe and apply established corrective actions on procurement process when required to enhance performance (reduction of time / cost).

• Assist in identifying and delivering commercially favorable contracts and cost savings opportunities associated with vendor agreements.

• Assist in delivering optimal value for all spend across the Asset MGT Business Units (Residential, Commercial & Retail) by using best practices, professional tools and techniques.

• Identify saving and synergies strategies against approved budgets and transactions.

• Negotiate with vendors and suppliers to get the best techno-commercial values.

• Support (when necessary) the technical evaluation done by users.

• Control the commercial review of proposals to ensure obtaining best deals.

• Assist in the review and validation of the final award recommendation process.

• Ensure all products and services are delivered on time and within RFP specifications.

• Facilitate the procurement process and liaise between external vendors and internal Departments. • Assist in the development, implementation, and maintenance of procurement policies, participate in the review on a regular basis to ensure relevance and conformance with best practices and compliance with internal and regulatory policies.

• Maintain proper records for all executed contracts, respond to Audit requests, maintain active live report about open requests and provide the section manager with weekly and monthly progress report.

• Perform any other job-related duties as requested by the immediate Manager/Director.

Qualification:

• Bachelor’s Degree in Engineering or Business Administration or relevant discipline is preferred.

• MCIPS/ Equivalent is preferred

Experience and Skills:

• Min of 4+ years of experience in procurement/contract management, preferably handling Total Facilities Management contracts

• Working experience on ERP Oracle , SAP, Iskaan