Administrative Assistant | APR Energy
A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, capable, efficient, qualified, creative, and intelligent candidate with significant competency, good knowledge, and relevant working experience for the position of “Administrative Assistant”.
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| Company Name | APR Energy |
Job Requirements and Benefits:-
| Qualification | Masters Degree | Bachelors Degree |
| Experience | 1 – 2 years of Relevant Experience Required |
| Monthly Salary | 3,000 AED – 4,500 AED |
| Employment Type | Part Time | Permanent |
| Company Size | 100 – 500 Employees |
| Benefits | Medical Insurance | Performance-based Increments |
| Location | Dubai |
About the job
APR Energy is a global leader in specialized power solutions. We build, own, and operate scalable, turnkey power plants that help run cities and industries around the world.
Whether you require temporary, bridging or more permanent power, our flexible solutions provide reliable electricity when and where you need it, for as long as you need it.
Responsible for providing secretarial, administrative, and special project support for APR’s Corporate office, in particular the Chief Operational Officer and his/her direct reports.
This position will perform a variety of diverse and confidential duties and requires the ability to maintain strict discretion in handling highly-sensitive, privileged, and confidential information. This role relies on initiative, experience, and judgment to plan and accomplish objectives and to meet strict deadlines.
Responsibilities
- Perform advanced timely administrative functions involving the use of independent judgment and personal initiative.
- Coordinate and manage schedules, meeting coordination, travel logistics, expense reporting, and special projects for the CEO, and his direct reports, and as requested for other personnel.
- Represent the CEO and the company when corresponding with the public, vendors and internal departments.
- Research and compile information under necessary oversight from a variety of sources for the preparation of period-end and other various management reports, including Board reporting materials.
- Make decisions regarding criticality of issues for escalation purposes.
- Explain and apply corporate policies and procedures.
- Maintain calendars, plan and schedule meetings and reserve meeting rooms.
- Assist in arranging for lunch on occasion.
- Compose various correspondences independently from notes, rough drafts, or verbal instruction.
- Coordinate meeting arrangements including set-up of technological tools and meals, cleanup as required, collection of materials including agendas and reports, record minutes and prepare reports of discussions and actions taken.
- Process incoming mail, both hard copy and electronic.
- Manage invoices for the executive department: follow-up with finance to ensure payment was issued and resolve discrepancies.
- Assist the CEO with all corporate secretarial functions.
- Organize, maintain, and update specialized records, reports and files that are often privileged and confidential.
- Provide administrative support to additional executives as needed.
- Assist in routine filing of matters for the CEO and the executive leadership team.
- Perform other job-related duties as assigned.
Requirements
- Bachelors’ degree (B.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
- Excellent verbal and written communication skills.
- Excellent grammatical and spelling skills.
- Proficient on MS Suite (Word, Excel, PowerPoint, Outlook, etc.)
- Keystroke a minimum of 60 wpm.
- Commitment to excellence and high standards.
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Strong interpersonal skills.
- Ability to understand and follow written and verbal instructions
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Good judgement with the ability to make timely and sound decisions
- Creative, flexible, and innovative team player
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Acute attention to detail.
- Demonstrated ability to plan and organize projects.
- Ability to perform diversified clerical functions and basic accounting procedures.
- Ability to effectively communicate with people at all levels and from various backgrounds.
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