Admin Supervisor | Al Futtaim
A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, capable, efficient, qualified, creative, and intelligent candidate with significant competency, good knowledge, and relevant working experience for the position of “Admin Supervisor”.
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| Company Name | Al Futtaim |
Job Requirements and Benefits:-
| Qualification | Masters | Bachelors |
| Experience | 1 – 2 years of Relevant Experience Required |
| Monthly Salary | 5,000 AED – 6,000 AED |
| Employment Type | Part Time | Permanent |
| Company Size | 100 – 500 Employees |
| Benefits | Medical Insurance | Performance-based Increments |
| Location | Dubai |
About the job
Job Requisition ID: 155931
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands.
Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role:
To provides support to the SL department and management in performing their key responsibilities. Accountable for performing a variety of administrative support functions to monitor and ensure timely workflow delivery such as but not limited to: generating daily reports, financial reports, maintaining file and data, License agreement preparation, outstanding arrears follow up, renewal preparation and tracking. In addition, Coordination with the SL Team, Finance Department, Retail Delivery Team and all related departments
What you will do:
Responsible for:
ADMINISTRATION & DOCUMENTATION
- Ensure that all documentation is accurate and completed in a professional and timely manner.
- Responsible for coordinating the filing and administration in a professional and orderly manner.
- Ensure all relevant operational policy and procedure manuals are maintained and current.
- Contribute to the provision of an effective service by ensuring accounts and reports are processed and forwarded within agreed timelines.
Technical Skills & Application
- Able to initially operate under close direction using established routines, methods and procedures with limited scope for exercising initiatives and judgment, but able to progress to involvement in a range of activities requiring the use of written and numeric skills, administrative skills, effective communication skills and the use of a wide range of office equipment.
- Able to assume some accountability for work performed and to meet prescribed priorities.
- Able to apply basic knowledge of administrative practices and procedures.
- Contribute to the effective management of the SL department in consultation with the department head.
- Ensure the provision of an efficient and effective record and file management system by managing and processing records, collation of relevant data, and maintaining appropriate paperwork.
TEAMWORK & COMMUNICATION
- Be aware of, and practice according to, the organization’s Aims, Objectives & Core Values.
- Demonstrate the ability to work positively within a team to achieve team goals and work harmoniously and effectively with other team members to achieve delivery excellence.
CONTINUOUS IMPROVEMENT
- Demonstrated understanding of all relevant external legislation & internal policies and procedures that relate to this position and the Organization.
- Participate in and contribute to quality improvement programs and other facility activities to meet Service/Accreditation Standards.
- Able to demonstrate a commitment to good occupational health & safety practice by; raising issues and identifying / reporting all hazards through appropriate processes; and complying with OHS&W policies and procedures and contributing to a safe working environment by observing all Occupational Health and Safety regulations.
- Able to participate in identifying and assessing potential risk arising from the business.
PERSONAL & PROFESSIONAL DEVELOPMENT
- Continually develop both personally & professionally to meet the changing needs of your career & industry.
- Attend all training sessions provided by the organization and be actively involved in other training & development as required.
- Motivated to achieve required goals / tasks relevant to the position.
- Demonstrated ability to undertake assigned duties, to work within agreed timetables and deadlines and to accept responsibility for accurate and efficient completion of each task.
- Ensure compliance with the requirements of the Code of Conduct with regard to integrity, respect and accountability.
- Actively participate in the Performance Management process as required and to develop in consultation with your manager/ supervisor a personal / professional development plan.
CUSTOMER SERVICE
- Act in a professional manner at all times when dealing with internal & external clients.
- Positively promote the organization both internally & externally
- Be prompt and provide courteous service to clients, colleagues and the broader community
- Maintain confidentiality on all issues relating to the Organization, the clients & fellow colleagues
- Treat all clients with respect & equality, whilst being responsive to their needs
- Maintain a professional and appropriate telephone manner and be responsive to telephone inquiries.
Job Context:
The role will entail to contribution in the achievement of business targets through implementation of a competitive and innovative Specialty Leasing program. Accountable for effective & efficient Specialty Leasing administrative support to staff and clients. Work as an integral part of a multi-disciplinary team to support HOD, team members and clients through the effective delivery. Responsible for the provision of an effective and timely administrative and clerical service.
Required skills to be successful:
Job-specific skills:
- Must haveYardi user experience
- Advanced knowledge of Microsoft Word and Excel
- Knowledge of using database systems
- Advanced typing speed
- Ability to work autonomously
- Exceptional presentation and interpersonal skills
- Problem solving skills
- Ability to plan and priorities workloads to meet deadlines
- Outstanding organizational and time management skills
Behavioral Competencies:
- Honesty
- Integrity
- Competence
- Tenacity & Enthusiasm
- Creativity
- Professionalism
- Drive
- Self-motivated
- Positive attitude
- Effective communication skills and time management are required along with the ability to handle pressure and demands of job.
What equips you for the role:
Minimum Qualifications and Knowledge:
- Graduate degree in Business Administration or relevant discipline industry, such as MECSC/ICSC/ CLS
Minimum Experience:
3 years administration experience
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