A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, capable, efficient, qualified, creative, and intelligent candidate with significant competency, good knowledge, and relevant working experience for the position of “Executive Assistant”.

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Company Name

BEEAH Group

Job Requirements and Benefits:-

Qualification	Masters Degree | Bachelors Degree | CPA | CA
Experience	2 – 3  years of Relevant Experience Required
Monthly Salary	3,000 AED – 4,000 AED
Employment Type	Full Time | Permanent
Company Size	100 – 500 Employees
Benefits	Medical Insurance | Performance-based Increments
Location	Dubai

About the job

Role Purpose

The incumbent is responsible for supporting the Project Manager in terms of office management & working environment, providing substantiated information internally/externally, managing schedules and reviewing reports

Accountabilities

• Review daily reports from operations and outline comments for Project Manager Review.
• Coordinate with different departments to have substantiated information needed for report building.
• Ensure that the Operations monthly report and work plan are forwarded to the Client and on time.
• Prepare the required reports, analyze operations reports and provide the summary to the Project Manager.
• Schedule Meetings and Manage appointments for Project Manager.
• Manage all the correspondences to and from the client and archiving.
• Maintain the contracts, agreements and other important files related to the Project and provide them to the concerned as and when required.
• Maintain files data base and track records for easy reference.
• Prepare letters, emails and memos as directed by Project Manager.
• Prepare Minutes of Meeting and circulate to the concerned.
• Gather information to support documents forwarded to the Project Manager for approval
• Handle the petty cash and manage its distribution (for AD office and operation team) and prepare vouchers and file the receipts and update them in SAP.
• Receive and answer calls and transfer to the concerned or notify to the concerned department.
• Manage the purchase, inventory and issuance of the office supplies and stationery.
• Assist travel related documentations and arrangement of accommodations during business visits for PM and other Managers / staff as advised by PM.
• Arrangement of required documents and submission of monthly invoice to the client/s.
• Support the Project Manager in any other administrative works as directed.

Experience & Qualification

• Bachelor’s Degree / Diploma in any discipline (preferably in Corporate secretary / Business Administration)

• Certification / Diploma in Office Secretary / Project Management will be a plus

• 2 – 3 Years of experience as Administrative Assistant / Executive Assistant / Office Secretary

• Waste Management Industry experience will be an added advantage

Knowledge & Skills

• Administration and Office Management Skills

• Excellent verbal and written communication skills in English

• Arabic Communication skills will be a plus

• Business Correspondence and Business Proposals skills

• Letter Drafting Skills

• Presentation & Reporting Skills

• Negotiation Skills

•MS-Office Skills (MS-office, Excel & PPT)

• Knowledge of Office Management software / application.

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