Senior Secretary | Petrofac
A well-known and well-reputed Company based in Sharjah, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of “Senior Secretary”.
| Company Name |
Petrofac |
| Qualification | Bachelors Degree | Masters Degree |
| Experience | 6 – 7 years of Relevant Experience Required |
| Monthly Salary | 5,000 AED – 6,000 AED |
| Employment Type | Full Time | Permanent |
| Company Size | 50-100 Employees |
| Benefits | Medical Insurance |
| Location | Sharjah |
Senior Secretary – Russian and English Speaking
Scope Of Responsibilities
Provide secretarial assistance and coordinate with office support requirements in answering enquiries, organizing travel arrangements, meetings, drafting business correspondences and other ad-hoc administration duties. May also exercise considerable judgment and discretion at routine tasks
Primary Duties
Assist in organizing schedule for meetings and maintain allotments for the conference room.
Coordinate arrangements for refreshments.
Record minutes of the meetings and keep a clear record of the activities
Organize travel arrangements and correspondences for those attending interviews.
Reschedule existing appointments as appropriate
Answer all enquiries and incoming routine mails. In accordance with the instructions, direct mails to relevant disciplines.
Prepare PowerPoint presentation and compile reports.
Perform a variety of information gathering and administrative assistance assignments like updating CV insertions, etc. Acts as a the Custodian of documents pertaining to reimbursable expenses, manpower mobilizations details etc.
Type, issue , distributes and file faxes ,letters ,reports ,emails internally.
Follow jointly in tracking manpower mobilization charts .
Perform related duties as and when directed by Direct Supervisor.