UAE Advise

A well-known and well-reputed Company based in Abu Dhabi, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of  “Procurement Officer”.

Job Purpose:

• Process the purchase requests for store inventory, job cards, or projects in line with the company policy
• Ensures that the approved purchases are cost-efficient and of high quality
• Maintains and updates supplier information such as qualifications, delivery times, product ranges, etc.
• Responsible for evaluating suppliers, products, and services
• Reviews, compares, and analyzes products and services to be purchased
• Researches and evaluates prospective suppliers
• Negotiate with external vendors to secure advantageous terms
• Approve the ordering of necessary goods and services
• Raise LPOs, LSOs after receiving purchase requests from users for approval by the Manager In-charge.
• Ensure stock is delivered in a timely manner by liaising with venders
• Sourcing for new Suppliers required by the operation and engaging them.
• Ensure stock received meets the requirements including quality.
• Ensure proper record keeping of all purchases and reporting monthly on the same.
• Conduct monthly stock take and reporting on the same.
• Finalize purchase details of orders and deliveries
• Examine and test existing contracts
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Expect unfavorable events through analysis of data and prepare control strategies
• Perform risk management for supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs
• Any other duty as may be assigned from time to time.

2. Main Accountabilities / Duties:

Working with Others

• Work in a team environment and effectively interact with all levels of the organization.
• Assurance/Quality Improvement
• Work in a neat and efficient manner, keeping work areas clean and well organized.
• Support the improvement of FM services that effectively address problems affecting owners, guests and employees.
• Comply with quality assurance expectations and standards.
• Safety and Security
• Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).
• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
• Maintain awareness of undesirable persons on property premises.
• Health, Safety and Security
• Comply with reasonable OSH instructions and safe working procedures;
• Use of appropriate personal protective equipment and safety systems;
• Be familiar with emergency and evacuation procedures;
• Not will fully or recklessly endanger anyone’s health and safety;
• Assist with preparation of risk assessments;
• Report OSH hazards, incidents and issues
• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Follow Hazardous Material Management Program procedures for handling and disposing of chemicals, fertilizer, pesticides, blood borne pathogens, etc., including using Material Safety Data Sheets (MSDS).
• Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury.
• Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
• Complete appropriate safety training and certifications to perform work tasks.
• Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).
• Follow policies and procedures for the safe operation and storage of tools, equipment, and machines.
• Maintain awareness of undesirable persons on property premises.
• Policies and Procedures
• Protect the privacy and security of guests and coworkers.
• Follow company and department policies and procedures.
• Ensure uniform, nametags, pins and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Maintain confidentiality of proprietary materials and information.
• Perform other reasonable job duties as requested by Supervisors.

Minimum Requirement (Education / Knowledge, Skills and Experience)

• Minimum 2 years’ experience as a procurement officer or in a similar role
• Proficiency in Microsoft office and purchasing software
• Strong communication and negotiation skills

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