UAE Advise

A well-known and well-reputed Company based in Abu Dhabi, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of “Assistant Procurement Manager”.

Company Name	Khidmah
Qualification	Bachelors Degree | Masters Degree
Experience	5 – 7 years of Relevant Experience Required
Monthly Salary	18,500 AED – 20,500 AED
Employment Type	Full Time | Permanent
Company Size	50-100 Employees
Benefits	Medical Insurance
Location	Abu Dhabi

Qualification:

• Bachelor’s degree in Procurement, Engineering, Operation Management or Business Management is preferred
• CIPS certification is an advantage
• Must have an understanding in commercial & financial techniques and be abreast of environmental issues/impact.

Experience and Skills:

• 5-7 years’ experience, 3 years of which need to be in a managerial role
• 5 years’ experience in corporate spend (Indirect spend)
• SAP ERP system experience
• Communicating & managing client expectations and requirements
• Must be political incisive in communicating effectively with the all stakeholders
• Strong analytical skills
• Ability to speak and write in English is required.
• Arabic is an advantage.
• Strong organizational skills.
• Teamwork.
• Ability to multitask and time management are vital in order to be successful in this position

Job Details: Roles, Responsibilities, Duties

1. Lead and manage the Corporate Spend Activity (Indirect Spend) for the entire organization.
2. Oversee and carry out the procurement policies and processes, and always make sure they are followed.
3. Assist in the preparation of RFP and commercial requirements for various services.
4. Manage a full tender process, from tender preparation, selection of prospective tenderers, tender issue, clarification process, negotiations, and award
5. Negotiates and communicates supply plan timelines to internal and external customers and partners
6. Manage the preparation, renewal, revision, and termination of all contracts.
7. Generating contracts in SAP and filing of contracts with relevant information.
8. Establish framework agreement that will result in cost reduction and improvement of the quality of service.
9. Drives best practices in strategic procurement, including category strategies based on internal and external benchmarking.
10. Implementation of cost effective and efficient buying procedures.
11. Implementation and management of appropriate ordering techniques.
12. Support the day-to-day activities, evaluate performance, and make recommendation for promotion or termination of assigned stafff
13. Manages the development, monitoring, and continuous improvement of statistical reports on procurement.
14. Coordinate with end users on the quality of service provided by the Vendor/ Contractor and take required actions if any to maintain quality of service provided under the signed agreements.
15. Coordinate with end users on getting the service provider evaluation report on annual basis.
16. Crosscheck paper works for PR/PO in relation to establishment of agreements/contracts.
17. Ensure that POs are issued against every signed contract.
18. Provide periodic contract summaries and ensure contract execution in accordance with company policies.
19. Maintaining contracts summary & Intimating sites 60 days prior to expiry of the contract.
20. Good market knowledge to identify new service providers.

Occupational and workplace Health and Safety responsibilities:

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

1. Comply with Khidmah Information Security Policies
2. Be aware of and fulfil their information security responsibilities
3. Ensure whoever handles sensitive company information have taken the Security Awareness Training
4. Know how to report a security incident (to IT ServiceDesk or InfoSec).
5. Not Disable his/her OS firewall and/or Antivirus
6. Restrict use to authorized purposes, Protect access accounts, privileges, and associated passwords.
7. Accept accountability of his/her individual user accounts, and maintain confidentiality

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