A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of “Executive Secretary”.
| Company Name | Pipecare Group |
| Qualification | Bachelors Degree |
| Experience | 5 – 6 years of Relevant Experience Required |
| Monthly Salary | 4,500 AED – 5,000 AED |
| Employment Type | Full Time | Permanent |
| Company Size | 50-100 Employees |
| Benefits | Medical Insurance |
| Location | Dubai |
Position Summary
The candidate is in charge of providing a full range of secretarial and administrative support activities for the President, inclusive of highly confidential and sensitive matters.
Job Functions, Responsibilities & Authorities
- Handles electronic mails – read, comprehend and sort emails which need immediate attention and response.
- Sorted emails to coordinate with President; take dictation if necessary and respond electronically as per his advice.
- Coordinate and/or report all office-related issues to President.
- Delegate task / give instructions to HODs and employees on behalf of the Founder/President/Founder of the Board. (via email or verbally)
- Responsible for maintaining corporate confidentiality
- Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
- Receiving/Accommodating President guests/VIPs and/or visitors at all levels.
- Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
- Handles and screens incoming calls for the President (mobile and land line).
- Attend incoming internal calls (President).
- Attend and respond to queries of HODs and employees (via internal calls or email)
- Coordinate HR and Accounts related issues to President/Founder such as approvals for air tickets and hotel reservations and other relevant office issues.
- Handles petty cash fund (President Office) liquidation and monitor daily balance
- Keeps the Founder’s diary schedule – business and personal meetings i.e. medical, bank meetings, etc
- Take/receive instructions from President/Founder regarding his personal matters (home, banks, medical and others).
- Bring Up File Updating and Follow Up.
- Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the President/Founder – business & personal).
- Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for President/Founder of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
- Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
- Initiates corrective action when required.
- Support on drafting Job Offer and EC preparation specifically for sensitive and confidential post
- Receive general task assignment from Executive VP and execute accordingly.
- Represent Top Management during absence within the delegated capacity.
- Issue corrective actions once identified and approved.
- Issue official correspondence on behalf of the President/Founder when necessary.
Skills/Experience:
- Bachelor Degree graduate (would always be considered as added value)
- +5 years’ experience working with senior management level
- Proficient in using MS office applications.
- Hold traits/ skills of data and info confidentiality and privacy.
- Experience in working with different cultures.
- preferably with accounting background
ApplyNow: [email protected]