UAE Advise

A well-known and well-reputed Company based in Dubai, United Arab Emirates is looking for an experienced, skilled, competent, mature, qualified, creative, and intelligent candidate with significant knowledge and relevant working experience for the position of  “Personal Assistant”.

Live Dubai International is urgently looking for an Assistant Admin / Personal Assistant to the CEO.

Key skills: ‎

• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills in a fast-paced environment
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with email scheduling tools
• Patience and concentration
• Attention to details
• Team working skills
• Discretion and confidentiality

Assistant Admin Responsibilities: ‎

• Daily monitoring office activities and operations.
• Attending to necessary correspondence either email, phone, or meetings.
• Keeps management informed by reviewing and preparing daily task plans and updates and consolidated Weekly Task Sheet Reports.
• Maintains office services by organizing office operations and procedures; preparing payroll; facilitating correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Maintains and facilitates HR files, records and procedures.
• Maintains and facilitates the use of Company files, records, documents. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs, get approval from Management and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and preparing daily task plans and updates and consolidated Weekly Task Sheet Reports.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Coordinate with the top Management for discipline and appraisal of staff.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Maintain office facilities, report, and initiate necessary repairs and maintenance.
• Provide general support to clients and visitors.

PA (Personal Assistant) to CEO Responsibilities: ‎

• Acting as the point of contact between the CEO and Clients, staff, or suppliers
• Screening and directing phone calls and distribute correspondence
• Handling requests and queries appropriately
• Provide personalized secretarial and administrative support in a well-organized and timely manner
• Work on a one-to-one basis on a variety of tasks related to the Managing Director’s works and communication.
• Manage diary and schedule meetings and appointments
• Make travel and booking arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations, and briefs
• Devise and maintain an office filing system

Qualification: ‎

• Bachelor’s degrees in any of the following: ‎Business Administration/Business Management
• Must have strong and relevant experience in supporting company operations by maintaining office systems and supervising staff.
• 3 – 4 years of working experience.

Requirements:

Proven work experience as a personal assistant

• Knowledge of office management systems and procedures
• MS Office and Fluent in English (British Accent is Advance)
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Only female applicants are required.
• Candidates must be able to join immediately.
• Salary: 3500 to 5000 ( depending on experience )

For interested applicants, please submit your CV with the subject (Female Assistant Admin / Personal Assistant)  together with your availability, visa status, and salary expectations.